Answer
Nov 14, 2016 - 02:50 PM
When you reverse an invoice, the following consequences cannot be undone:
Tracker will create a new memo entry with the existing invoice number followed by -Reversal. For example, if the invoice number you are reversing is 74356, the invoice number for the reversal entry will be 74356-Reversal. The reversal memo entry will be identical to the original invoice (e.g. same date approved, the same billing period, etc.), except that (1) the approved amount will be the negative amount of the invoice total and (2) the Date Posted will be the date of the reversal entry.
The reversal memo entry will not be routed for approval, but will be included in the AP Extract (this is different from a normal memo entry invoice, which is not included in the AP Extract). However, the reversal memo entry will not be included in the .zip file of invoices, and there will not be an Invoice Approval Summary Page in the .zip file of invoice approval summaries. The reversal memo entry will be displayed to law firm users. The law firm that posted the original invoice will not be able to post a new invoice with the same number.
The status of the approved invoice will be changed to Reversed. In addition, the invoice history for the reversed invoice will show that it has been reversed.
Tracker will create a new memo entry with the existing invoice number followed by -Reversal. For example, if the invoice number you are reversing is 74356, the invoice number for the reversal entry will be 74356-Reversal. The reversal memo entry will be identical to the original invoice (e.g. same date approved, the same billing period, etc.), except that (1) the approved amount will be the negative amount of the invoice total and (2) the Date Posted will be the date of the reversal entry.
The reversal memo entry will not be routed for approval, but will be included in the AP Extract (this is different from a normal memo entry invoice, which is not included in the AP Extract). However, the reversal memo entry will not be included in the .zip file of invoices, and there will not be an Invoice Approval Summary Page in the .zip file of invoice approval summaries. The reversal memo entry will be displayed to law firm users. The law firm that posted the original invoice will not be able to post a new invoice with the same number.
The status of the approved invoice will be changed to Reversed. In addition, the invoice history for the reversed invoice will show that it has been reversed.
